Terms and Conditions - Stall Booking
If you are a food and/or drinks trader please send us your PLI and hygiene certification (if applicable) along with your completed booking form - without the correct documentation we will NOT be able to allow you to trade.
PLI: You are responsible for making sure you have the correct Public Liability Insurance for your business for the days you book to have a stall with us. If you do not have PLI cover already, there are many reputable firms that cover home businesses for very little – use Google Search or ask for recommendations from fellow crafters. We CANNOT allow you to trade if you do not have the appropriate PLI cover.
Pitch allocation: We allocate your pitches based on our knowledge of who is trading and we will tell you where your pitch will be when you arrive in the morning. We do try to accommodate requests but as it is a small site and there are many other factors to consider, this may not always be possible. There are 8 stall spaces that will be outside in the village hall gardens – please state whether you would prefer this type of pitch.
Parking: You cannot park outside the venue. If you have very heavy or awkward products to unload, you might be able to unload just outside Hayfield Conservative Club which is around the corner from the Village Hall, however, we cannot guarantee the area will be free to use and it is monitored by traffic wardens so you can’t park there all day. You can park in the Sett Valley Car Park across the road from the Village Hall which is not expensive and free on certain days if you have a residents’ pass. We usually have use of the May Queen field in Hayfield for stallholder parking, which we will try to have for this specific event and we will confirm this to you the week before the event if this is the case. If we can use the May Queen field, please park on the gravel, not on the grass of the field and it is only a couple of minutes’ walk back to the venue.
Hours of trading: Handmade Hayfield Pop-up Shop will trade from 11am– 4pm. You should be ready to trade at 10.45am – please try to arrive on time - and you should not pack up your stall until 4pm.
Loading and unloading: You may arrive to start setting up your stall from 9.30am.
Fire Evacuation Procedure: We have a fire evacuation procedure in place for this venue - please make sure you read the details in your allocated venue and ensure that you have familiarised yourself with it prior to trading.
Allergens: New legislation came into force in December 2014 called the Food Information for Consumers Regulation (EU FIC) which will change the way allergen information appears on labels and on food that is pre-packed, sold loose or served outside the home. There are 14 allergens on the list – if you are a food and/or drinks trader, you must display signage regarding the allergens on the list if they are contained in your food or drinks. The list, and guidance on displaying allergen information, are available on this PDF. We are not responsible for anyone not adhering to the new regulations and you may not be able to trade on our pop-up shops in the future.
Waste: You are responsible for removing all of your own waste from the market.
Tables: Each booking is entitled to a stall space of approximately 6”x2” with a table (either a table of this dimension or equivalent surface area). When you arrive at the market shop your table/s will be waiting for you at your stall. You will be supplied with one chair per stall so if you require another chair, please state this in your email when returning this form. Under no circumstances are tables to be taken from another trader's pitch or anywhere else without permission. If you require a large space or want to bring an extra table, you will need to arrange this and pay for any extra space needed. You can book a double stall if required.
Finding us: Hayfield Village Hall and St Matthew’s Hall are next to each other in the centre of Hayfield. Use SK22 2EP for sat navs.
Declarations of goods: Some goods can be very well represented at the pop-up shops - we know what they are and we monitor bookings for stalls selling those goods as they come in to make sure there's not too much for any given pop-up shop. With that in mind, we reserve the right to ask you to remove from sale any goods that were not declared on your booking form if we feel that their presence might be damaging someone else's trade.
Payment: As per the terms and conditions you need to pay your stall fee to secure your space. The earlier you book, the better chance you have of getting a stall and the easier it is to advertise on your behalf leading up to the event.
Our cancellation policy is as follows for ALL traders
Because we are a small event and use stall fees to pay for venue hire, marketing and promoting the event, stall payments are non-refundable. We do however, understand if there are extenuating circumstances and you need to cancel your stall, but we will only be able to give you your fee back after the event if we are able to replace your booking with another stallholder.